# Team logins that show staff what they need, and nothing more

> Give each team member their own login with the right access, so they can manage bookings and enquiries without seeing takings or settings. Can be added to any plan; standard on Pro.

- Source: https://nerdsharks.com/features/staff-accounts
- Publisher: Nerdsharks (Exeter, Devon, UK)
- Updated: 2026-09-27

Sharing one password with the whole team is risky: everyone can see everything, and when someone leaves you have to change it for all. Staff accounts give each person their own login and a role that decides what they can do. A receptionist might manage bookings and reply to enquiries; a stylist might only see their own diary; a manager might see takings too. Only you control the website’s settings and payments. Every change is logged against the person who made it, and when someone leaves you switch off their login in one click. Staff accounts and permissions can be added to any plan, priced on your call, and come as standard on Pro.

## How it works

1. **Each person gets their own login** - You add team members by email and they set their own password. Nobody shares a login, so you always know who is who.
2. **Roles decide what they see** - We set up roles to suit your business, such as reception, staff and manager, each able to see and change only the parts of the site they need.
3. **Changes are logged** - When a booking is moved, an enquiry answered or a price edited, the site records who did it and when, so questions are easy to settle.
4. **Switch access off instantly** - When someone leaves or changes role, you remove or change their access in one step, without affecting anyone else’s login.

## Why it matters

- **Share the work, not the keys** - Your team can handle bookings and enquiries while you are busy, without being able to see takings, customer payment records or site settings.
- **Safer customer data** - Giving people access only to what they need is good practice under UK data protection rules and lowers the risk if a login is ever misused.
- **Clear responsibility** - With a log of who did what, mistakes can be spotted and put right quickly, without blame landing on the wrong person.

## Questions

### Which plan includes staff accounts?

Any plan. Staff accounts and permissions can be added to Monthly or Own It, priced on your call, and come as standard on Pro. We agree the price with you before building them.

### Is there a limit on the number of staff?

We set up the number of staff logins you need when we price the work. Adding more later is straightforward and we tell you if it changes anything.

### Can staff see only their own bookings?

Yes. A role can be limited so each team member sees only their own diary and customers, which suits salons, clinics and gyms with several practitioners.

### Can I add two-step login for staff?

Yes. Staff can be asked to confirm their login with a one-time code sent to their email, which adds a layer of protection if a password is guessed or reused.